Inventory System & Asset Tracking – Adding New Users – Training Video

ASAP Systems, a California barcode-based Inventory System, and Asset Tracking provider for businesses of all sizes, government, education, Fire-EMS Departments, Stockrooms, military organizations, and much more.

“Hello and thank you for joining me for this training video. Today we will be covering How to Add New Users. This function is limited to Administrator Level Users We will start off by clicking on the Admin drop-down in the Main Navigation Ribbon choosing User Settings and Users.

This screen will show a list of all the users in the account and their related security level. To add a new user, start by pressing the Add New button.

With the ‘New Person’ window open we can assign a Person ID, First Name, and Last Name. The Person ID will be used as the primary identifier for the user and can be converted to a barcode. This ID must be unique and never repeated. Existing barcodes (like those on ID badges) can be used as long as the content of the barcode is used as the Person ID.

There is quite a bit of other information that can be added, but most of it is optional. We will need to provide an email address and press the ‘User’ box. Once the User has been checked a new Tab will appear called ‘User Info’. In the User Info section, we will set-up a username (typically the Person ID), set their timezone to ensure accurate time and date stamps, and choose the security level. Once these fields and any other needed by your organization have been entered, press the ‘Save & Close’ button in the upper right corner.

This will send an email to the new user with their login credentials and a temporary password. Please note, the user will need to change their temporary password before they can log in the first time. The temporary password will not suffice to login to ASAP Systems’ Inventory System. Thank you again for joining me for this video. Be sure to check out the rest of our Training Videos for any other questions.”

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